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Bylaws of the
Maryland Chapter
of the
National Emergency Number Association
Adopted
9-10-1987
Revised
2-28-1989, 3-7-1990, 12-2-1992, 12-6-1995
Article I - Membership
Section 1 -
Membership Application
1.1 - Applications
for membership, and the reporting thereof, shall be executed
upon standard forms as approved and directed by the MENA
Executive Board. Back
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Section 2 - Dues
2.1 - Dues are
payable in January of each year upon receipt of statement. MENA
dues shall be $10.00.
2.2 - Active and
Commercial members will pay NENA $95.00 annual dues and NENA
will reimburse the state chapter $10.00 for each member. This
may be applied toward the member's state chapter dues.
2.3 - Associate
members will pay NENA $60.00 annual dues.
2.4 - Members that
join the state chapter in the fourth (4th) quarter will have
dues applied to the next calendar year.
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Article II - Officers
General
Section 1 - Terms of
Office
1.1 - The
President and Vice President shall be elected for two year
terms. Elections will be held at the regularly scheduled
business meeting during the first quarter of the year at the
expiration of their terns in office.
1.2 - The
Secretary and Treasurer shall be elected for one year terms.
Elections will be at the regularly scheduled business meeting
during the first quarter of the year at the expiration of their
terms in office.
1.3 - Elected
officers shall assume their duties and authorities upon being
installed in office during the first quarter of each calendar
year in which they were elected. Officers shall remain in
office until the installation of their elected successor.
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Section 2 - Vacancies
in Office
2.1 - A vacancy in
the office of president shall immediately be filled by
advancement of the Vice President. An election to fill the
office of Vice President will be conducted at the next regular
business meeting of the Association.
2.2 - Vacancies in
the office of Vice President, Secretary, and Treasurer shall be
filled by an election to be held at the next regular business
meeting of the Association.
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Article III - Officers
Section 1 - President
1.1 - The
President shall have the authority to carry out the duties as
delegated in this Article and those policies duly adopted by the
Executive Board, appoint special committees to perform tasks
deemed necessary during his/her term, authorize reasonable and
proper expenses, not to exceed $100.00, of any member for the
purpose of specific Association duties, and call any committee
into session at any time.
1.2 - The
President's duties shall be to preside at all meetings of this
Association and/or Executive Board and serve as Chairman of the
Executive Board, appoint committees in accordance with Article
IV of these Bylaws, carry out the purposes of this Association
as set forth in it's Constitution and Bylaws, make appointments
to fill vacancies in office, and to appoint four (4) regional
Board members.
1.3 - The
President's parliamentary decision upon the conference floor
shall be final, provided it not be in conflict with the
Conference Rules of this Association and for other matters by
Roberts Rules of Order to the extent practicable.
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Section 2 - Vice President
2.1 - It shall be
the duty of the Vice President to perform all the duties of the
President in his/her absence or in the event of the President's
inability or refusal to act. When so acting, the Vice President
shall have all the powers of and be subject to all the
restrictions upon the President.
2.2 - The Vice
President shall have such other duties and exercise such other
authority as from time to time may be delegated or assigned by
the President or the Executive Board.
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Section 3 - Secretary
3.1 - It shall be
the duty of the Secretary to record minutes of all regular and
special meetings of the Association. The Secretary shall
distribute the minutes to Association members in a timely
manner.
3.2 - It shall be
the duty of the Secretary to perform all the duties of the Vice
President in his/her absence or in the event of his/her
inability to act. When so acting, the Secretary shall have all
the powers and be subject to all the restrictions upon the Vice
President.
3.3 - The
Secretary shall have such other duties and exercise such other
authority as from time to time may be delegated or assigned by
the President or the Executive Board.
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Section 4- Treasurer
4.1 - It shall be
the duty of the Treasurer to oversee all monies of the
Association. This will include but not be limited to, receipts,
disbursements, and investments.
4.2 - It shall be
the duty of the Treasurer to perform all the duties of the
Secretary in his/her absence or in the event of his/her
inability to act. When so acting, the Treasurer shall have all
the powers an be subject to all the restrictions upon the
Secretary.
4.3 - The
Treasurer shall have such other duties an exercise such other
authority as from time to time may be delegated or assigned by
the President or the Executive Board.
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Section 5 - Regional Board
5.1 - Four (4)
regional Board members shall be appointed by the President from
four (4) designated areas of the state. Board members shall
serve renewable, one year terms at the pleasure of the
President.
5.2 - The four designated areas of
the state are as follows:
Area 1 - Garrett, Allegany,
Washington, Frederick, Carroll, and Howard Counties,
Area 2 - Baltimore City and
Baltimore, Harford, Cecil, Kent, and Queen Anne's Counties,
Area 3 - Montgomery, Anne Arundel,
Prince George's, Calvert, Charles, and St. Mary's Counties,
Area 4 - Caroline, Talbot,
Dorchester, Wicomico, Somerset, and Worcester Counties.
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Section 6 - Executive Board
6.1 - The
Executive Board shall consist of the regularly elected officers
currently serving the Association in their designated
capacities, the four (4) Regional Board members, and the
immediate Past President.
6.2 - Authority
is hereby provided for the Executive Board to perform, between
quarterly meetings, all functions and do all acts which this
Association might do or perform except it shall not have the
power to amend the Constitution and/or Bylaws. The Board's
decisions shall be final in matters determined "reasonable and
proper". The Board has the power to convene or poll itself by a
majority vote.
6.3 - The
duties of the Executive Board are to report at the Association
first quarterly meeting of the calendar year all measures
considered during the previous year, make recommendations to the
membership at the first quarterly meeting of the calendar year
on matters of which the membership has received notice,
supervise all accounts and expenses of the Association, review,
modify as necessary, and approve the proposed budget of the
Association which shall show the source and amount of
anticipated revenue, the anticipated expenses of any projects
that are not part of the regular activities o the Association,
and provide for an audit of the treasurer's books at the end of
each yearly term of office.
6.4 - The
Executive Board shall meet at such times and locations as the
President shall designate, or as the Board may otherwise deem
necessary by a majority vote of it's members.
6.5 - A
majority of the members of the Executive Board shall constitute
a quorum. A quorum must be present for an official meeting.
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Section 7 -
Immediate Past President
7.1 - The
immediate Past President shall assist the officers and the
Executive Board in discharging their duties.
7.2 - The
immediate Past President shall be a voting member of the
Executive Board and shall chair the Nominating Committee.
7.3 - In the
event that the immediate Past president is not able to discharge
his/her duties, the President shall appoint the next immediate
Past President to fill the unexpired term of office until such
time as there is an immediate Past President.
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Article IV -
Committees
Section 1 - Special
Committees
1.1 - Special
committees may be appointed by the President as he/she deems
necessary for specific tasks. Members of these committees shall
serve at the pleasure of the President, and their terms shall
expire concurrently with that of the President.
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Section 2 - Committee
Duties
2.1 - Where not
otherwise specific, the duties of each committee shall be
designated by the President.
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Section 3 - Standing
Committees
3.1 - The
Nominating Committee shall consist of the immediate Past
President, the four (4) Regional Board members, and others at
the discretion of the President. The committee shall report a
slate of nominees for the offices of President, Vice President,
Secretary, and Treasurer. The slate of nominees shall be
presented to the membership in accordance with the Constitution
Article III, Section 2.
3.2 - The
Constitution and Bylaws Committee shall consist of three (3)
members. The committee shall propose updates and necessary
changes to the Constitution and Bylaws.
3.3 - The
Membership Committee shall consist of three (3) members. The
committee shall actively recruit new members and process new
member applications.
3.4 - The
Program Committee shall consist of three (3) members. The
committee will coordinate speakers an pertinent topics for
presentation at our quarterly meetings.
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Article V -
Procedures
Section 1 - Amendments
1.1 - The
Constitution and/or Bylaws of this Association may only be
amended by a majority vote of the chapter members present and
voting.
1.2 - All
proposals to amend the Constitution and/or Bylaws of this
Association shall be honored from any chapter member. All
proposals shall be submitted, in writing, to the Constitution
and Bylaws Committee. The Constitution and Bylaws Committee
will forward a copy of the proposal to the Executive Board.
1.3 - The
written proposal shall contain the name of the submitting
member, the Article(s), Section(s), Subsection(s) to be amended,
the amending language, the intent of the amendment, and the
meeting at which the amendment is to be considered.
1.4 - All
proposals to amend the Constitution and/or Bylaws of this
Association shall be distributed to all chapter members for
consideration no less than thirty (30) days prior to the next
meeting.
1.5 - Amendment
proposals that are passed and adopted by this Association shall
be considered in force at the adjournment of the meeting where
adopted, unless otherwise stated in the amendment.
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Section 2 - Impeach
2.1 -
Two-thirds majority vote of the total chapter membership shall
be required to remove an officer from a chapter office.
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Section 3 -
Parliamentary Procedure
3.1 - Any
question(s) before this Association that are not covered by the
Constitution and/or Bylaws will be governed by Robert's Rules of
Order. Back
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Section 4 - Quorum
4.1 - A quorum
shall be present to conduct chapter business. Ten (10) chapter
members shall constitute a quorum.
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Article VI -
Disbursement of assets upon dissolution
Section 1 - Statement
of Intent
1.1 - Should
MENA be dissolved, all assets shall be distributed to an
organization(s) of similar purpose as selected by a two-thirds
majority vote of members present and voting at a regular
business meeting, or by two-thirds majority vote of the
Executive Board if between meetings. Back
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